I have missed the abstract submission deadline – can I still submit an abstract?
Yes, late abstract submission will be possible via the website from May 19 – July 15, 2015, 24:00 hrs CET.
Will accepted abstracts be published as part of proceedings in a peer-reviewed journal, and if so, does that prohibit me to publish this work in another journal?
No. The abstracts will be published solely in the electronic abstract book of the ECI 2015 (on USB stick). Additionally all abstracts will be available via the online program planner on our website 2 weeks prior to the congress. There is however an embargo possibility that allows you to block your abstract until the day of the congress. Please send an email to firstname.lastname@example.org in order to do so.
If I send an abstract for an oral communication and you don't accept it for that, can the same abstract go for a poster presentation?
Yes, final results on abstract acceptance will be available after June 12.
I've just submitted an abstract – how can I withdraw the submission?
In order to withdraw your abstract please send an email request to email@example.com. Please note that complete withdrawal is only possible until August 16, as after that day we will go into production with the abstract USB sticks (as mentioned above).
Is it possible for one author to submit more than one abstract?
Yes multiple submissions per author are allowed.
My abstract exceeds the 250 words limit – is that ok?
No. Abstracts exceeding the word limit of 250 cannot be accepted.
I made a mistake during abstract submission – how do I fix it?
Please send an email with the correct and complete information to firstname.lastname@example.org.
How can I change the presenting author of a talk /poster?
To change the author of your abstract, please send an email to email@example.com.
When will I be notified on acceptance of my abstract?
Authors of submitted abstracts will be notified between June 8 -12, 2015.
REGISTRATION / TRAVEL GRANTS
I need an invitation letter – how do I apply?
You can apply for your invitation letter during online registration process. The letter will then be sent to your email automatically. You do not need to send a request via email! If you do need to send an email for any reason please provide the following data in your request:
Date of Birth
Date of issue
Date of expiry
I require financial support in order to attend the congress. What are my options?
All funding options awarded directly from ECI were based on the submission of an abstract until the regular deadline. At this point we recommend to contacting your national society for possible support.
I am not yet a member of any national society. If I apply for membership now, is that sufficient in order to apply for travel grants?
My membership was not confirmed at time of registration – what can I do?
You need to have a valid proof of membership at the day of the congress, not for registration.
I have an open invoice balance due to bank charges. Do I need to settle the balance before the congress?
No, please pay your balance on site at the registration desk to avoid further bank charges.
Who is eligible to register as student?
Student fee is eligible for under-and postgraduate students. Please upload a copy of your student ID or a written confirmation (in English) signed by the head of department during your registration.
I only want to attend the exhibition. Is there an extra ticket?
Attending the exhibition is only possible with a full congress registration.
Do you have a VAT number?
Our VAT number is ATU44511907.